3

Wednesday, December 30, 2009

EVALUATION/MANAGEMENT CODE MODIFIERS

CPT modifier 21

Prolonged evaluation and management services - Use only with highest level of care code for the category when the face-to-face or floor/unit service provided is prolonged or otherwise greater than that usually required for the highest level code.

CPT modifier 24

Unrelated E/M service during a post-op period - Use with E/M codes only to indicate that the E/M performed during a postoperative period for a reason(s) unrelated to the original procedure. Modifier 24 applies to unrelated E/M services for either a MAJOR or MINOR surgical procedure.- Failure to use modifier when appropriate may result in denial of the E/M service

CPT modifier 25

Separately identifiable service on same day as procedure - Use with E/M codes only to indicate that the patient’s condition required a significant, separately identifiable E/M service above and beyond the other service provided or beyond the usual pre- and postoperative care for the procedure performed- Failure to use modifier when appropriate may result in denial of the E/M service

CPT modifier 57

Decision for surgery - Use with E/M codes billed by the surgeon to indicate that the E/M service resulted in the decision for surgery (E/M visit was NOT usual pre-operative care). For E/M visits prior to MAJOR surgery (90 day post-op period) only.- Failure to use modifier when appropriate may result in denial of the E/M service.

Medicaid denial

0660 Calculated payment equals zero. Other insurance paid more than Medicaid Allowable.

Adjusted the claim (Medicaid write off)

2091 Recipient services covered by HMO plan

Claim would be filed to Medicaid HMO's

0142 Claim exceeds 12 month filing limit

Claim appealed with Clearing house acceptance report

0312 Referring provider required for this procedure in field 17A/19.

Issue raised to calling team regarding the PCP info after that updated the info with dummy#000000100 and refiled the claim.

2346 Referring provider number not on file

Dummy#000000100 updated in 17A and refiled the claim.

4888 NDC Missing/Invalid

NDC# updated in claim note and refiled the claim

0721 Recipient ineligible for date of service

After Medicaid eligibility, if the patient have other active insurance claim filed to other carrier. If patient have no other coverage bill to patient.

0720 Medicare coverage is present

After Medicare verification claim filed to Medicare

4257 Invalid procedure code modifier

Removed modifier and refiled the claim.

4801 These services cannot be billed on this claim form or the provider type listed for this provider number cannot file this type of claim.

Normally G codes denied for this reason. After Medicare payment claim has been adjusted.

Thursday, December 24, 2009

Cigna Denial

204 This service/equipment/drug is not covered under the patients current benefit plan


Check whether patient has any other insurance or Need to bill the patient


18 Duplicate claim/service.

Need to check the claim status and take appropriate step


OA-23 Payment adjusted due to the impact of prior payer(s) adjudication including payments and/or adjustments

Take w.o


16 Claim/service lacks information, which is needed for adjudication. Additional information is supplied using remittance advice remarks codes whenever appropriate.


Need to refile the claim along with requested information.


DN001 Prior Authorization is required but was not obtained

Need to refile the claim along with authorization number

29 The time limit for filing has expired.

Need to refile the claim along with appeal letter and timely filing limit proof

96 Non - Covered charges

Need to change Dx or update appropriate modifier after consult with coding department.

22 Payment adjusted because this care may be covered by another payer per coordination of benefits.

Need to file the claim to correct payer

97 Payment is included in the allowance for another service/procedure.


Need to change Dx or update appropriate modifier after consult with coding department.

56 Need primary insurance EOB

Need to refile the claim along with primary insurance EOB


Medical billing basics
Medical billing definitions
What is modifiers
Insurance verification process
Medicare as secondary payor

Insurance claim denied
Denial claim example
Health insurance claim denials
Insurance denial appeal letter
Denial claim

Wednesday, December 23, 2009

Insurance claim denied

Not covered when performed during the same session/date as a previously processed service for the patient.
M80



A. Need to check in the system whether the same type of service was billed previously for the same Dos.
B. Need to confirm any global period was applicable for this particular service.
C. If both criteria is not applicable, Call Insurance and discuss the denial status in detail and send back the claim for review if it was incorrectly denied.


Expenses incurred after the coverage terminated.
27


A. Check with Insurance for any other active Insurance coverage details. Sometimes, the pt coverage is active with New Mem Id# under same Plan. If it's the case, then update the New Mem Id# and refile the claim.
B. Check whether new Pt card copy was received/scanned in the system. If it's available then file the claim to

Aetna Denial

D55 - Timely limit for filing has expired.





Appealed the claim with clearing house acceptance report.


D28 - Aetna is not responsible for these charges. if there is no valid referral the member is responsible.



Get the referral from PCP and file the claim.

D62 - Claims are denied because procedure was not re certified.


Claim refiled with the auth# and got paid.


DMC - There is insufficient information to determine if other health coverage exists. An
inquiry was sent to the member.


Patient has to update the COB information to Aetna.

1 - Our records indicate that the member’s coverage terminated before you provided this services. The member is responsible for this charge(s).


BCBS denial

97 -Payment is included in the allowance for another service/procedure.



Check whether the modifier is append for particular line item or take the w.o.

22 -Payment adjusted because this care may be covered by another payer per coordination of benefits.

We have to find the correct payer by verifying and resubmit the claims

CR 84 - Please submit history and physical,er report, progress notes, and discharge summary for review of this claim

We will send the Medical records along with claim for reprocess

204 - This service/equipment/drug is not covered under the patients current benefit plan

We will bill patient as service not covered under patient plan

197 -Payment adjusted for absence of Precertification /authorization

Check authorization in hospital website if available or call hospital for authorization details. If it is for office

Tuesday, December 22, 2009

Insurance claims timley filing limit

1) Aetna: 120 days.
2) Amerigroup: 180 days.

3) Bcbs: 1yr.

4) Cigna: 180 days.

5) Humana: 15 months.

6) Greatwest: 1yr.

7) Medicare: 1 - 2 Year.

8) Medicaid: 1yr.

Monday, December 21, 2009

Medicare rejection M20 M29 M30 M31 31 M52

M20 Missing/incomplete/invalid HCPCS.
Check the CPT


M29 Missing operative note/report
M30 Missing pathology report.
M31 Missing radiology report.

Resubmit the claims with Medical documents.


M34 Claim lacks the CLIA certification number.

Resubmit the claim with CLIA number.


M52 Missing/incomplete/invalid "from" date(s) of service.
M53 Missing/incomplete/invalid days or units of service.

Check the DOS.


Medicare denial B9 B14 B16 & D18 D21

B9 Patient is enrolled in a Hospice.
Bill with modifier QW or QV. Please see the below link for more information.
http://billingatchennai.blogspot.com/2008/09/medicare-denial-and-action-enrolled-in.html


B14 Only one visit or consultation per physician per day is covered.
We cant bill the two consult visit on same day. Check your superbill and correct the information.


B16 'New Patient' qualifications were not met.

Patient will considered new if the doctor never treat him in the past two year otherwise he should be billed as Established patient. Change the code accordingly.


D18 Claim/Service has missing diagnosis information.
D21 This (these) diagnosis(es) is (are) missing or are invalid

Check the diagnosis.

Medicaid denial
Medicare billing
Medicare copay and coins
Medicare place of service

Medicare Denial - A1 B1 B4 and B6

A1 Claim/Service denied.


This is General code telling that cliam is denied. Look the additional code for more information.

B1 Non-covered visits.

This is non covered visit. Look the additional code for more information.

B4 Late filing penalty.

This is the amount deducted by Medicare because of late filing. It will be reduced from payment. Just post the amount after reduction.

B6 This payment is adjusted when performed/billed by this type of provider, by this type of provider in this type of facility, or by a provider of this specialty.

Medicare remittance review
Medicare denial codes
Medicaid phone and address
Medical insurance billing
Medicare CO 4,5,20,21 AND CO 29
Medicare denial CO 26, CO 27, CO 28, CO 30, CO 177, CO 178 and CO 180
Medicare denial
Medicare payment

Thursday, December 17, 2009

CHAMPVA provider and Benfits

What is CHAMPVA?



CHAMPVA is a health benefits program in which the Department of Veterans Affairs (VA)
shares the cost of certain health care services and supplies with eligible beneficiaries
(see Eligibility Fact Sheet 01-03 for criteria for CHAMPVA coverage). CHAMPVA is
managed by the VA's Health Administration Center (HAC) in Denver, Colorado. We
process CHAMPVA applications, determine eligibility, authorize benefits, and process
medical claims.

How does CHAMPVA relate to TRICARE?



Both are federal programs, however, an individual who is eligible for TRICARE is not
eligible for CHAMPVA. Although similar, TRICARE (formerly CHAMPUS - which is
administered by the Department of Defense) should not be confused with CHAMPVA.
TRICARE provides coverage to the families of active duty service members, families of

CHAMPVA payment

What does CHAMPVA pay?



In most cases, CHAMPVA pays equivalent to Medicare/TRlCARE rates. CHAMPVAhas an outpatient deductible ($50 per person up to $100 per family per calendar year)and a cost share of 25%. You should collect the 25% allowable cost share from thepatient except when the patient has other health insurance.If the beneficiary has other health insurance, then CHAMPVA pays the lessor ofeither 75% of the allowable amount after $50 calendar year deductible is satisfied, orthe remainder of the charges and the beneficiary will normally have no cost share.

How fast does CHAMPVA pay?



CHAMPVA normally pays 95% of claims within 30 days.
Are there special considerations for Ambulatory Surgery Centers?Yes, they must have Medicare approval to

CHAMPVA claims Address

How do I get a claim paid?





The HCFA-1500 should be sent to:
VA Health Administration Center
CHAMPVA
PO Box 65024
Denver, CO 80206-9024

This is the only address that should be used for CHAMPVA claim submissions.
If the beneficiary has other health insurance (OHI), they should be billed first. The
explanation of benefits (EOB) from the OH1 should then be submitted with the claim for reimbursement to

EVALUATION/MANAGEMENT CODE MODIFIERS

EVALUATION/MANAGEMENT CODE MODIFIERS


CPT Modifier 21

Prolonged evaluation and management services - Use only with highest level of care code for the category when the face-to-face or floor/unit service provided is prolonged or otherwise greater than that usually required for the highest level code.

CPT Modifier 24

Unrelated E/M service during a post-op period - Use with E/M codes only to indicate that the E/M performed during a postoperative period for a reason(s) unrelated to the original procedure. Modifier 24 applies to unrelated E/M services for either a MAJOR or MINOR surgical procedure.
- Failure to use modifier when appropriate may result in denial of the E/M service

CPT Modifier 25

Separately identifiable service on same day as procedure - Use with E/M codes only to indicate that the patient’s condition required a significant, separately identifiable E/M service above and beyond the other service provided or beyond the usual pre- and postoperative care for the procedure performed

Tuesday, December 15, 2009

Medicare rates

Medicare rates are changed in every year. If you want to check the Medicare reimbursement rate then please go to your local Medicare website and
Find the fee schedule for your locality. Basically Fee schedule have tow parts they are

1. Professional service
2. For facility

If you are looking for Medicare premium and Deductible read below.

The following is a listing of the Medicare premium, deductible, and coinsurance rates that will be in effect in 2009:

Medicare Premiums for 2009:



Part A: (Hospital Insurance) Premium

Most people do not pay a monthly Part A premium because they or a spouse has 40 or more quarters of Medicare-covered employment.
The Part A premium is $244.00 per month for people having 30-39 quarters of Medicare-covered

Hospital Getting More Medicare payment

Medicare Payment Information



For individual hospitals, the average Medicare payment is the total Medicare
payment made to the hospital divided by the number of discharges for each
DRG.

The average hospital payments for the same DRG can vary. A hospital can get a
higher payment for any or all of the following reasons:

• It is classified as a teaching hospital
• It treats a high percentage of low-income patients (called a disproportionate

Monday, December 14, 2009

Medicare billing

Medicare is the Major insurance in Medical billing hence billing to Medicare is very important than any one.
Hence we have decided to write exclusive for Medicare billing. In this section we will have discuss the rules for Medicare billing.

We keep on updating this post whenever we come across the new rule.


Medicare billing Rules



1. All the Lab test codes has to be submitted with CLIA number. This number must for the CPTs which are categorized under "CLIA waived".
2. Some clinical laboratory tests must also be submitted with HCPCS modifier QW.
Please note that not all CLIA-waived tests require HCPCS modifier QW.
CLIA-waived procedures that do not require HCPCS modifier QW include:

Medicare payment

Medicare always paid 80% allowed amount and remaining 20% will be coinsurance.
To find the Medicare fee schedule go to your local Medicare website and get the fee schedule for particular insurance.


For Example

CPT 99213 - Allowed amount is $60.45 hence Medicare will pay the 80% that is $48.36. If patient has deductible then this amount will be processed towards patient Deductible.

Here i have given the Medicare paid EOB for your reference.





I have listed some common terms in the Medicare payment EOB.

Per Prov: This field displays the beneficiary's name, the billing provider number, the rendering provider number, the patient responsibility heading, and some message codes. When checking the reason for denial makes sure not to overlook this code. There may be remarks also in this field. These remark codes are

DIAGNOSTIC PROCEDURES/PATHOLOGY MODIFIERS

CPT Modifier 26

Professional component only - Use to indicate that the physician component is reported separately from the technical component for the diagnostic procedure performed


CPT Modifier 90

Reference Lab - Used to indicate a lab test sent to an outside lab. e.g., lab procedure performed by a party other than the treating or reporting laboratory. NOTE: Outside lab name, address and UPIN must be included on the claim. Section 20 must be marked "yes" and your actual cost for each test, net any discounts, must be included in the charges section.


CPT Modifier GH

Diagnostic mammogram converted from screening mammogram on the same day.


CPT Modifier QP

Documentation is on file showing that the laboratory test(s) was ordered individually or ordered as a CPT

Friday, December 11, 2009

Blue Cross Blue shield claim submission address

BCBS OF OREGON



PO BOX 1071 PORTLAND, OR 97207 800-452-7390

BCBS OF PUERTO RICO

FDR AVE CAPANA HGTS,PR 00920 888-272-9078

BCBS OF QUEBEC

PO BOX 910 STN B MONTREAL, PQ H3B358 800-361-6068

BCBS OF RHODE ISLAND

444 WESTMINSTER ST PROVD, RI 02903 800-527-7290

BCBS OF ROCHESTER NY

165 COURT ST ROCHESTER, NY 14647 800-942-4254

BCBS OF SOUTH CAROLINA

PO BOX 100300 COLUMBIA, SC 29202 800-334-2583

Thursday, December 10, 2009

CPT code modifiers

Modifiers


A modifier provides the means by which the reporting physician can indicate that a service or procedure that has been
performed has been altered by some specific circumstance but has not changed in its definition or code. The judicious
application of modifiers obviates the necessity for separate procedure listings that may describe the modifying
circumstance. Modifiers may be used to indicate to the recipient of a report that:
A service or procedure has both a professional and technical component
A service or procedure was performed by more than one physician and/or in more than one location

Medicare suffix

Medicare Suffixes

MEDICARE HIC NUMBER SUFFIXES



Effective for cards issued in or after September 1990, HCFA is revising the appearance and composition of Medicare Cards.

The new cards are plastic, not paper. The new cards will show “Part A” immediately following “Hospital” and “Part B” immediately following “Medical”. Beginning in spring, 1991, the word “Medicare” is added in two places on the front of the card. Paper Medicare cards issued before the changeover to the new cards are still valid.

SUFFIX DESCRIPTION

A Retired worker over 65 or disabled worker

B Wife (over 65) of retired or disabled worker

B1 Husband of retired or disabled worker

B2 Wife whose entitlement is dependent on the care of a child

B3 Second wife

Wednesday, December 9, 2009

CPT billing codes

CPT billing codes are majorly categorized as below
Evaluation and Management Services .............99201 - 99499
Anesthesiology..................................00100 - 01999, 99100 - 99140
Surgery ........................................10021 - 69990
Radiology.......................................70010 - 79999
Pathology and Laboratory .......................80048 - 89399
Medicine ......................................90281 - 99600

CPT billing code Tips



1. Identify the procedure, tests, services, etc. from the source document (i.e., medical
record, super bill, etc.). Look for any modifying or extenuating circumstances.
2. Identify main terms and sub-terms.
3. Locate the procedure or service in the Index by checking procedure, anatomic site,
synonym, eponymous or abbreviated entries.
4. When you have found the entry in the Index, identify the code number next to it and refer to
that code section in the main body of the manual. Be sure they match.
5. If a range of codes is given for the procedure, read the description of each entry within
the range to make the proper selection that matches or fits as closely as possible to what
was actually done.
6. NEVER code directly from the Index! Always use codes from the main body of CPT.
7. Ensure you have followed all notes and guidelines at the beginning of the section.
8. If the exact code is not what you are looking for, you may want to use a modifier.
9. If there is not a proper code, you may have to use the unlisted procedure codes in that section. Only use there as a last resort.

Medicare remittance CO 65, CO 133 & CO 170 171 172

CO 65


Procedure code was incorrect. This payment reflects the correct code.

Medicare replaces the correct CPT code and paid the amount. In future use this cpt.

co 133



The disposition of this claim/service is pending further review.

The claims are pending for some document. Please call and get the information.


CO 170, 171 & 172



Payment is denied when performed/billed by this type of provider
Payment is denied when performed/billed by this type of provider in this type of facility.
Payment is adjusted when performed/billed by a provider of this specialty.

This denial comes if the problems in the setup.For example we can't bill the professional service under facility tax id. Check the set up and resubmit all the claims.

Medicare remittance review
Medicare denial codes
Medicaid phone and address
Medical insurance billing
Medicare CO 4,5,20,21 AND CO 29
Medicare denial CO 26, CO 27, CO 28, CO 30, CO 177, CO 178 and CO 180
Medicare denial

Tuesday, December 8, 2009

Medicare denial co 31 & 140 , co 38 , co 62 and co 63

CO 31 & 140



Patient cannot be identified as our insured.
Patient/Insured health identification number and name do not match.


Check the patient details including patient name, id and DOB. Correct it and resubmit the claims.

CO 38



Services not provided or authorized by designated (network/primary care) providers.

Check the CPT which was submitted. If you submitted the wrong CPT just rebill with correct CPT otherwise take w.o

CO 62



Payment denied/reduced for absence of, or exceeded, pre-certification/authorization.

Resubmit the claims with authorization number.

co 63



Correction to a prior claim.

This is the correction of previously processed claims which was processed in wrong manner.It may be additional amount or they taking backing paid amount which was paid already.


Medicare denial codes
Medicaid phone and address
Medical insurance billing
Medicare CO 4,5,20,21 AND CO 29
Medicare denial CO 26, CO 27, CO 28, CO 30, CO 177, CO 178 and CO 180
Medicare denial

Wednesday, December 2, 2009

BCBS billing Address

BCBS COMM PA

PO BOX 890062 CAMP HILL, PA 17089 866-763-3608



BCBS NORTHEASTERN COMM PA

PO BOX 890062 CAMP HILL, PA 17089 800-829-8599

BCBS OF ALABAMA

PO BOX 2294 BIRMINGHAM, AL 35201 800-517-6425

BCBS OF ALABAMA

PO BOX 2298 BIRMINGHAM, AL 35201 800-517-6425

BCBS OF ALABAMA

PO BOX 2294 BIRMINGHAM, AL 35201 877-779-6565

BCBS OF ARIZONA

PO BOX 1200 PHOENIX, AZ 85001 800-232-2345

BCBS OF ARKANSAS

PO BOX 2181 LITTLE ROCK, AR 72203 800-225-1891

BCBS OF ARKANSAS

PO BOX 2181 LITTLE ROCK, AR 72203 800-827-4810

BCBS OF CENTRAL NY

PO BOX 4782 SYRACUSE, NY 13221 800-920-8889

BCBS OF DE BLUE CHOICE

PO BOX 8830 WILMINGTON, DE 19899 800-552-5356

BCBS OF FLORIDA

PO BOX 1798 JAX, FL 32231 904-791-6111

BCBS OF GEORGIA

PO BOX 9907 COLUMBUS, GA 31908 800-441-2273

BCBS OF HAWAII

PO BOX 44500 HONOLULU, HI 96804 808-948-6330

BCBS OF ILLINOIS

PO BOX 1220 CHICAGO, IL 60690 800-635-9355

BCBS OF KANSAS

1133 SW TOPEKA BLVD TOPEKA, KS 66629 800-432-3990

BCBS OF KANSAS

1133 SW TOPEKA BLVD TOPEKA,KS 66629 800-432-3990

BCBS OF KANSAS CITY

PO BOX 419169 KANSAS CITY, MO 64141 800-892-6048

BCBS OF LOUISIANA

P O BOX 98029 BATON ROUGE, LA 70898 800-258-3495

BCBS OF MASSACHUSETTS

PO BOX 9196 NO QUINCY, MA 02171 800-227-7759

BCBS OF MASSACHUSETTS

100 NEWPORT AVE NO QUINCY, MA 02171 800-872-5298

BCBS OF MICHIGAN

PO BOX 2888 DETROIT, MI 48231 800-637-2227

BCBS OF MICHIGAN

PO BOX 2888 DETROIT, MI 48231 800-249-5103

BCBS OF MINNESOTA

PO BOX 64338 ST PAUL, MN 55164 800-859-2126

BCBS OF MISSISSIPPI

PO BOX 1043 JACKSON, MS 39215 800-257-5825

BCBS OF MISSOURI

1831 CHESTNUT ST LOUIS, MO 63103 800-892-6048

BCBS OF MONTANA

PO BOX 5004 GREAT FALLS, MT 59403 800-447-7828

BCBS OF NEBRASKA

PO BOX 3248 OMAHA, NE 68180 800-642-8516

BCBS OF NORTH CAROLINA

PO BOX 30071 DURHAM, NC 27702 800-222-5028

BCBS OF NORTH DAKOTA

4510 13TH AVE FARGO, NO DAKOTA 58121 800-368-2312

BCBS OF OKLAHOMA

PO BOX 3283 TULSA, OK 74101 800-672-2567


Blue cross blue shield address
Medicaid Address and phone number - List 1
Medicaid claim submission address - List 2
Medicare claim submission address
United Health care billing Address
Aetna Address

Medicare rejection CO 26, 27 , 28 and CO 30 ,177 , 178, 180

co 26 , 27 & 28



Expenses incurred prior to coverage.
Expenses incurred after coverage terminated.
Coverage not in effect at the time the service was provided.

Check the eligibility through IVR and call patient for any other insurance information. If patient hasn't have any insurance. Bill patient.

CO 30, 177, 178 and 180

Payment adjusted because the patient has not met the required eligibility, spend down, waiting, or residency requirements.
Patient has not met the required eligibility requirements.
Patient has not met the required waiting requirements.
Patient has not met the required residency requirements.


This denial comes usually because of patient not submitting the required documents to Medicare. Call Medicare and find what document missing and ask the patient to update.


Medicare denial codes
Medicaid phone and address
Medical insurance billing
Medicare CO 4,5,20,21 AND CO 29
Medicare denial CO 26, CO 27, CO 28, CO 30, CO 177, CO 178 and CO 180

Aetna Address and Phone number

AETNA Billing Address


Aetna has more address but usually accept all the claims whatever address you submit from the below list. Get the electronic payor id for Faster process.


PO BOX 569000 MIAMI FL 33256 800-452-8633
P O BOX 14079 LEXINGTON KY 40512 800-548-3945
P O BOX 14089 LEXINGTON KY 40512-4089 800-354-5835
PO BOX 14100 LEXINGTON KY 40512-4100 800-424-4047
PO BOX 14586 LEXINGTON KY 40512-4586 888-632-3862
PO BOX 3500 RICHMOND KY 40475
PO BOX 23759 COLUMBIA SC 29224-3759 800-391-5367
PO BOX 981107 EL PASO TX 79998 800-223-3580

AETNA CHOICE POS

P O BOX 981109 EL PASO TX 79998-1109 800-777-3240

AETNA MEDICARE

PO BOX 981107 EL PASO TX 79998-1107 800-245-1206

Genral phone numbers

Aetna B,M ,W 888-632-3862
Aetna HMO 800-624-0756


Medicaid Address and phone number - List 1
Medicaid claim submission address - List 2
Medicare claim submission address
United Health care billing Address

Tuesday, December 1, 2009

ASC Modifiers

AMBULATORY SURGICAL CENTER MODIFIERS


73   - Discontinued outpatient hospital/ambulatory surgery center (ASC) procedure prior to the administration of anesthesia
74   - Discontinued outpatient hospital/ambulatory surgery center (ASC) procedure after administration of anesthesia
SG   - Ambulatory Surgical Center (ASC) Facility service

CPT surgery Modifiers
CPT modifier 62 and 66
CPT Modifiers for Global period
CPT modifier 22 and 51

Ambulatory surgery center billing
ASC Modifier SG

CPT Anesthesia Modifier codes

Anesthesia Modifier List



AA - Anesthesia services personally performed by anesthesiologist
AD - Medical supervision by a physician: More than 4 concurrent anesthesia procedures
AE - Direction of residents in furnishing not more than two concurrent anesthesia services - attending physician relationship met
QK - Medical direction of 2, 3, or 4 concurrent anesthesia procedures involving qualified individuals
QS - Monitored anesthesia care
QX - CRNA service with medical direction by physician
QY - Medical direction of one concurrent anesthesia procedure involving qualified individuals
QZ - CRNA service without medical direction by a physician
23 - Unusual anesthesia - Used to report a procedure which usually requires either no anesthesia or local anesthesia; however, because of unusual circumstances must be done under general anesthesia
47 - Anesthesia by surgeon - Used to report regional or general anesthesia provided by the surgeon (not for local anesthesia)

Medicare copay and coins

what is copay

Copay is the small amount which need to paid by patient at the time of service. Usually this amount mentioned in the insurance card copy.

How much is Medicare copay?


Medicare does not have any copay. In other words, its zero dollar.

What is coins

Insurance processed some amount as coins in the allowed amount and it has to be paid by secondary or by patient.

What is Medicare coins.


Usually 20% of allowed amount is Medicare co-ins. For ex if Medicare allowed $100 for particular procedure then $20 co-insurance.

Medical Billing

What is the overall Billing process?

The physician doesn’t get paid for his services immediately after they are rendered. Majority of the patients have insurance coverage and details of such coverage are provided to the physician before treatment. It is the responsibility of the physician to submit claims to the insurance company and get paid for his services. Submitting Claims and getting paid is a lengthy process and involves a lot of rules and regulatory systems and is very complicated. The physician needs to adhere to all these rules before submitting claims. This is the concept of Medical Billing. Sometimes the physician cannot provide his entire attention to this activity. He entrusts this activity to Billing Companies. This is a process of the physician providing rights to Billing Companies to bill Medical Insurance claims in order to save his time energy, and money.

After the provider renders services to the patient, the billing company will submit bills to the insurance company/ payer, using the insurance information that was last provided, as well as information about the reason for the examination, and the exact type of procedure performed.

Medical coding is the process of converting Medical terms to numeric code and it required Medical knowledge skills.

Medical billing is the process of submitting the claims and get paid behalf of provider.

I have listed the important process in Medical Billing. Each process is very important.


1. Insurance verification.

2. Demo and Charge entry process.

3. Claim submission.

4. Payment posting.

5. Action on denials or Denial management or Account receivables.


Insurance verification

Process started from here and usually front desk people are doing this process. Its a process of verifying the patients insurance details by calling insurance or through online verification. If this department works well, we could resolve more problem. We have to do this even before patient appointment.

Demo and Charge entry process

Demographic entry is nothing but capturing all the information of patients. It should be error free.

Charge-entry is one of the key departments in Medical Billing. Key department?? Yes, that's true. It is the keying-in department in Medical Billing. After receiving the super bills from the Doctor's office, it gets passed through the coding department, and then comes to the charge-entry department.


A Charge-entry person also has one other vital role to perform. That is, to look-up the codes entered in the claim, and to assign the relevant charges for those codes.

Claim submission Process

The next step after demographics and charge entry is claim generation. Claims may be paper claims or electronic claims. There are various types of forms for paper claims. The most widely used form is Health Care Finance Admin-1500 designed by the Health Care Financing Administration.

Electronic transmission of claims is the modern way of sending claims with less paper work. The most common means of transmission are through internet . The claim information is directly loaded into the insurance company's computer system or to the clearing house.


Payment Posting Process

Once the claims reach the carriers and they complete processing, they issue a check and prepare an Explanation of Benefits . The checks and the Explanation of Benefits would be sent to the pay-to address with the carrier or in the Health Care Finance Administrators.


In this processing we have accounted the money into the account as per the Explanation of Benefits. Now a days we are using Electronic payment posting also.

Action on denials or Denial management or Account Receivables

This is a most important function in the process flow of data. Unless this is taken care of, insurance balance will only be on an upward trend.

Problem in Medical Billing

•Inaccurate or lack of coding

• Incomplete claims

• Lack of supporting documentation

• Poor communication with the payer

• Not billing for services rendered

* Not being follow up AR balance claims


The person who is doing this process will be called Medical billing specialist.

Who is Medical Billing Specialist.

Medical billing Specialist is the one who is handling the below process and having well knowledge in each and every process.

* Insurance verification process

* Patient demographic and charge entry process.

* Submitting the claims by electronic as well as paper method. Tracking various claim submission report.

* Payments posting process for insurance as well as patient.

* Denial management.

* Insurance followup management.

* Insurance appeal process.

* Handling patient billing inquiries.

* Patient statement process.

* Preparing monthly reports such as revenue report and account receivable report and as per the provider requirement.

Medical Billing Specialists are in charge of reviewing patient charts and documents. They prepare and review all medical insurance claims based on the rules and regulations of insurance companies. Medical Billing Specialists also review insurance communications, payment and rejection notices to properly track all claims and payments.


Medical Billing specialist Professional

If a person is computer literate he is a fit enough candidate to take up the profession of medical billing and medical coding. However he will need to be trained and be aware of a lot of new information before he can start working effectively. He has to learn about the medical billing software and must be familiar with and master the various commands used while working with it.


Who are medical coders and how is it related to medical billing? Medical billing is a sub specialty of medical coding. Medical coding is the first step in the billing process. All patient records are maintained using the ICD-9 index system so that it is compliant with the federal rules.

A medical Biller’s most important skill includes filling up of the various medical forms correctly without any mistakes what so ever. All information required should be complete without any mistake at all. And the work will be include the following

Patient demographic entry

Insurance enrollment

Charge entry

Insurance verification

Billing and reconciling of accounts

Payment posting

Insurance authorization

Medical coding

Scheduling and rescheduling

Account receivable follow-ups and collections

Is it worth taking a medical billing program?

Usually don't spend too much cost on Medical billing program because the program will not do anything with real experience. What you learn from these kind of program will not be going to match with when you are working in the real environment. Hence just use as the start kind of program and get the real time experience even in small salary and later you can come up with more demanding one.


Problem of In House Processing of Medical Claims

Medical claims are generally very complex and have long extended details. While processing medical claims, one has to be highly critical and do efficient follow-up in order to get results. The process requires a lot of time and effort. And even after all this, there can be cases where files get lost or a small error can ruin the entire lot and everything has to be re-submitted again. Usually practice staff can be held up with lot of current work rather than submitting the claim and resubmitting the corrected claim hence it will lead to time delay on payment flow and it will affect all the relationship with in the practice. Even cost wise is also not effective when compare to outsourcing.

Advantage of Medical Billing Outsource

Medical Billing Company helps you in managing all your billing requirements proficiently. By choosing right medical billing company, you can get benefit such as improved financial strength.

Medical Billing task is very tedious and time consuming. However, billing must require more accuracy and special attention to strengthen the financial condition of clinical or hospital. You can do this task at own or assign to clinical staff but you have to be pleased with low patients satisfaction. Medical billing company can help you in supportive task. By efficient medical service, you will get highly satisfied patients.

A Medical Billing service can improve the efficiency of your billing system, reduce denials, cut down operating costs, boost reimbursements and save valuable time that can be devoted to patient care. These services are better equipped to adapt to continuously changing billing codes and industry requirements.


* Prince is low compare to doing it in house

* Dedicated Highly Skilled Professionals

* No need to maintain the hardware . Ability to perform Medical Billing remotely, using the software of your choice

* Usually Maximum reimbursements and fewer denials

* Accuracy is high when compare

* Faster transaction


Question need to ask when Medical Billing Outsourcing

1. Check with their referral and how long they are doing this business.

2. Are they HIPAA compliance

3. Where they are doing their work. If possible just visit there.

4. Data security.

5. Compare the price with others.

6. what are the reports they will provide

7. Your specialty wise question

8. Their software skills.


Services and process involved in Medical Billing

* Coding ( CPT, ICD-9, and HCPCS)

* Patient Demographics Entry

* Charge Entry – All specialties

* Payment Posting (Manual and Electronic)

* Payment Reconciliation

* Denials/rejections analysis, re-billing

* Accounts Receivable Follow-up

* Systemic A/R projects, re-billing

* Collection Agency Reporting

* Refunds


Medical Billing Salary Range

Depending on the education qualification, the hourly rate varies from $12-$15. Another most important factor that affects billing pay is how long someone has worked in the field. Medical specialist with experience of 1 year earns around $12 per hour. Those who have more experience in billing earn up to $16 per hour. However, the geographic location also plays a role in pay scale. For instance, areas where cost of living is high, the pay will be more. Billers who work in New York City, Houston, Chicago and California are able to pull a good amount of salary. Work locations such as hospital, billing company or private practice will also affect the salary. Since there are lots of factors which affect the salary of billing, it is really not easy to predict the pay scale. Studies have shown that 50% of people earned around $35,000-$45,000 annually.


Most of the medical Billers are paid hourly, rather than annually. While Biller who is experienced can earn around $40,000 a year as an independent contractor working from home, a billing and coding specialist who runs his own firm can earn $100,000 a year. However, people who are searching for home based job should be very careful. There is lots of fraud going on in this field. These spammers charge hundred to thousand dollars and in exchange they claim they will help to get a placement in billing. They also promise that medical billing job can earn a substantial amount of money and no experience required. But in reality, those who paid to get a job end up with no job, no money. Billing is a very competitive field, so without experience or training in medical billing field, it is almost impossible to get a job.

Selecting Medical Billing Software - 10 things to consider

1. The first step is to evaluate your needs. And when evaluating different systems look for a package that goes one step ahead of billing. Choose a medical practice management system MPP. This will handle considerably more that just medical billing.

2. Determine whether the system handles electronic transmission of claims, direct billing for patients, co-pays, co-insurance, and expenses not covered by insurance.

3. Weigh the pros and cons of different medical billing systems and ask to see a system in operations. Always check out the references yourself.

4. Look for a medical billing management system that is user friendly. When a vendor demonstrates get your office staff to be present. This way you will be able to check how the software functions. Any software must be easy to use to be productive. The system should be fool proof.

5. Ask whether the medical billing software is a traditional system, one that will work on your office computers or an application service provider system (ASP), one that will process data at the software company’s data center.

6. Always get quotes from at least three medical billing software providers.

7. Ask whether they are offering an evaluation period or trial. This will enable you to know in actuality whether the system works or not.

8. Find out about training your office people, up-gradation of system, and whether the software is compatible with your office computer systems

.9. Find out whether the system will handle appointment scheduling, maintenance of records and so on apart from electronic medical records, SOAP notes, and billing. Choose a system that is comprehensive.

10. An ideal Medical Billing software system must include aspects like payment posting, reconciliation; follow up, secondary submission, and patient billing.Choose a transparent billing system that enhances your office efficiency. Install a system that you can use not one that will lead to frustration and problems.Medical billing systems must free your time and that of your office staff not make you run in circles. Choose a system with care.



Disclaimer

All the contents and articles are based on our experience and our knowledge in Medical billing. All the information are educational purpose and we are not guarantee of accuracy of information. Before implement anything do your own research. All our contents are protected by copyright laws and guidelines.
If you feel some of our contents are misused please mail me at medicalbilling4u@gmail.com. We will response ASAP.